Library Trustees Meeting
Dec 13, 2005
Medway Public Library
MaryAnn Cabibbo, Vice
Patrick Marshall, Director
William Roberts, Secretary
Wendy Rowe, Chairman
Approval of Dec 13, 2005 agenda
Came to order at 7:10. The secretary had a hard time finding a place to park, the lots being jam packed and the road snow narrowed, then he had difficulty finding the closet in which the meeting was taking place, all the meeting rooms being otherwise in use.
Motion to approve the agenda: MAC1, DC2, passed unanimously
Motion to approve the Secretary's report: MAC1, BR2, passed unanimously.
None present in the flesh, one by post suggested that to help with our money difficulties that we charge tutors. It turns out that the library is frequently used by tutors helping students after school. There was some sympathy for the idea, but it was generally felt to be impractical.
Patrick is to attend a cheery department head meeting later in the week. Municipal department heads have been asked to explain what they'd do under various increasingly draconian budget situations presuming 2006 shortfalls. The library's situation is unpleasingly straightforward. We just start cutting staff and hours.
The town administrator is arranging riveting cable interviews with the various department heads to show what their department does.
We're going to need to worry about our Long Range Plan soon. It's needed to apply for state grants.
Request for Reconsideration form
Patrick's draft is linked. It was generally approved of, the only question was whether we should explicitly offer to not lend to the complainer's child. Though surprisingly this turns out to be relatively easy to do (a note gets added in the child's library card record), some, MaryAnn in particular, felt that it was a bad idea to include it in the policy. Nobody's ever requested it.
Motion to remove the "Do not lend it to your child" line. MAC1, BR2. Passed: 4 yes, 1 no (DC).
Motion to approve the Reconsideration Form with the above change. PC1, DC2. Passed unanimously
Receiving Tax letter policy
Draft policy is linked. David suggested that item 3 be amended so that it reads (the addition is italics): "The library is unable to place a monetary value on donated materials or to certify that valuations prepared by the donors or others are accurate."
Motion to approve the Receiving Tax Letter Policy with above change: DC1, PC2. Passed unanimously
Town Administrator is refusing to worry about Fiscal 2007 until 2006 shows some signs of being laid to rest.
Next Meeting Jan 3, 2005
Motion to adjourn: MAC1, DC2. Passed unanimously
Dec 13, 2005 Trustees Meeting
(Nov 2005 activity)
11/1/05 – Keyes N/A is in to fix motor. Motor for the unit covering the circulation desk was found to be faulty during fall inspection. Part is replaced and heat is on in that area.
11/1/05 - Department Head meeting at Town Hall. All department heads will meet with Town Administrator to discuss budget issues for FY 06. Everyone must write up what would happen if departments took a 10 – 30% additional cut for FY 06.
Complete weeding of Nonfiction 200s section.
11/3/05 – Michael Tougias program “10 hours Until Dawn”. 30 people attended.
11/3/05 – Patron complaint about material in collection. Patron asked to write complaint, in accordance with Collection Development Policy, for director.
11/8/05 – State elevator inspection. We fail as sensor needs to be readjusted to have elevator default to ground floor if alarm goes off. Currently it goes to main floor. We are given a 90-day renewal and must be re-inspected.
Large order of large print materials completed.
11/9/05 – Attend Metrowest annual members meeting at Olin College.
11/10/05 – Call by Medway Police regarding child porn case they are working on. Child is evidently using computers here at the library.
11/15/05 – Simplex Grinnell and Thyssen Elevator in to fix sensor in Elevator. We now await the Commonwealth’s return visit.
11/15/05 – Northeast Copier in to repair copier.
11/15/05 – Attend Friends meeting
11/16/05 – Sensor in elevator is tested as smoke fills front area of library. Fire Department arrives and discovers ballast in light by circulation desk has blown. Fortunately the day was warm and the electric smell and smoke could be removed by opening the windows. Director thought, only after the event, to check to see if the elevator was on the ground floor.
11/16/05 – Membership meeting at Central site.
11/17/05 – Attend Minuteman strategic planning session.
11/21/05 – Department head meeting. Budget for FY 06 is still not good.
Large music CD order completed.
November Book order completed.
11/28/05 – Meet with Town Administrator. She is not interested in getting FY 07 budget proposals until FY 06 is fixed. We continue to do “what if…” exercises and await word as to what, if anything, will have to be done to close the books on FY 06. Staff are anxious about rumors and gossip that is pouring out of town hall. I have informed them that when I know something, they will too.
Patrick W Marshall
|Medway Public Library|
|Account||Acct #||Start Balance||Expen. to date||End Balance||% Spent|
|Salaries Full Time||5110||$156,744.00||$54,062.67||$102,681.33||34.49%|
|Salaries Part Time||5111||$83,545.00||$52,269.19||$31,275.81||62.56%|
|Water & Sewer||5231||$350.00||$166.09||$183.91||47.45%|
|R &M Miscellaneous||5240||$7,000.00||$2,849.92||$4,150.08||40.71%|
|Other Purchased Services||5380||$1,500.00||$1,071.00||$429.00||71.40%|
|Dues, Subscriptions, Meetings||5730||$500.00||$117.50||$382.50||23.50%|
|In State Travel||5710||$850.00||$230.12||$619.88||27.07%|
|Start Balance||Expen. To date||Income to date||Account Bal|
|Free Public Library||$52,730.48||$23,162.13||$-||$29,568.35|
Medway Public Library
I would like to add a section about receiving a tax donation letter from the library.
To receive a letter, donors must present a letter listing each item donated, including author, title, date of publication, and condition (choose one: excellent, fair, poor) and donor’s name, address, and phone number.
Once the library has reviewed the material received, the letter will be marked received by the library, dated, and mailed to the donor. If the library disagrees with the condition of materials as noted in the letter, the library will so note on the letter.
The library is unable to place a monetary value on donated materials.
Medway Public Library
Type of material (book, magazine, DVD, audio, etc.)? ________________________
Author/ editor? _______________________________
Publisher/ Producer? ___________________________
Collection in which work is located: Adult_____; Young adult_____; Children’s_____
What is your objection to this work? (Please be specific):
What do you think might be the effect of reading/listening to/ seeing this work?
Would you recommend this work for anyone? _______; If yes, what age group? ______
Have you read/ listened to/ seen the entire work? ______; If no, which parts have you read/listened to/ seen?
Have you checked reviews of this work? ________;If yes, where?
Do you believe there is anything good about this work? (Please explain):
What do you believe is the theme of this work?
What would you like the library to do about this work?
Do not lend it to your child__________
Send it back to staff selection official for re-evaluation_____________
Other (please explain)
If more space is needed for any answer, please use the back of this form.
What, in your opinion, is a better work of this type?
Have you read the American Library Association’s Library Bill of Rights and Intellectual Freedom Statement? _______
This request for reconsideration of library material initiated by
Do you represent an organization or group? __________; If yes, please identify:
Thank you for your interest. Your comments will be carefully considered. The library director will respond, in writing, within one month of receipt of this request.
Form approved by Board of Trustees