Board of Library Trustees Meeting
Oct 4, 2005

Medway Public Library


Attendees:

Trustees:

MaryAnn Cabibbo, Vice Chairman
Phyllis Cerel
Patrick Marshall, Director
William Roberts, Secretary
Wendy Rowe, Chairman

Minutes:

  1. Approval of Oct 4, 2005 agenda

    Motion to approve agenda. (MAC1, BR2), Passed unanimously

  2. Secretary’s report

    Motion to approve September minutes. (MAC1, BR2) Passed unanimously with 1 abstention (Phyllis).

  3. Citizens Speak

    No citizens present for a change. We are reverting to our true boring nature. One sent a letter to Patrick asking how to help, he sicked them on the Selectmen.

  4. Expense Report

  5. Director’s Report

    Good news of an ironic sort on the accreditation front. Since the town moved a cool million solid waste dollars into an enterprise fund, when the Town Accountant filled out the MBLC paper work, lo and behold, the library does not show as having been cut disproportionately. Miraculously, a waiver should be almost automatic and the town officials will not need to appear before the MBLC.

    Patrick contacted James Lonergan, State Aid Specialist at the MBLC (james.lonergan@state.ma.us) to verify this. We do indeed appear to be accreditable. However, per Mr Lonergan, we will be in trouble next year if funding is not restored in fiscal 2007 since the MAR (Municipal Appropriation Requirement) will be based on what we should have gotten (the average of 3 years funding needs to go up).

    Mr. Lonergan reminded us of the materials and hours open requirements. We should be OK on these.

    A friendly power outage on September 29th disclosed that 4 emergency lights had burned out. This is being remedied.

    The people counters are counting people. 300/400 a day with twice as many coming in by the upstairs (back?/front?) door as the downstairs (front?/back?) door.

  6. Old business

    1. Audio Material Holds

      The library network has a new delivery vendor. Books on tape are sloshing about Metrowest once more. Videos are still not requestable from other libraries. We've had some issues with our new driver.

    2. Library Schedule

      The library schedule has been working. There was a tight moment when Bill was on vacation and Nina was sick.

  7. New Business

    1. Desk Schedule

      Patrick has published a circulation desk schedule. This makes it clear when the technical staff is out front.

    2. Video/ DVDs

      Patrick would like to allow renewals on Videos (VHS & DVDs both). There was a question of what other libraries do, some allow renewals, some don't. Amusingly it turns out that the savvy patron can already renew them using the Web interface.

      After some discussion:
      Motion to allow renewals on Videos and DVDs with same rules as other materials. (MAC1, BR2) passed unanimously

    3. Computers

      Patrick's moved the computer sign-up sheet to the desk and put up signs to inform patrons of the change. This gives the staff a way to adjudicate disputes and to bung out squatters.

      The printer has been turned around so that patrons must get printer output from the staff and pay the staff for it, since the honor system hasn't been working well enough.

    4. Millenium 05 release 10/10/05

      There's a new circulation client which evidently doesn't fix anything we cared about.

    5. FY 07 budget

      Have heard nothing. Patrick is happy to concentrate on library chores for a change.

    6. Other

  8. Next Meeting Nov 1, 2005

  9. Adjournment - 8:07

  10. Motion to adjourn. (MAC1, BR2) unanimous.


Director’s Report

Oct 4, 2005 Trustees Meeting

(Aug/ Sept 2005 activity)



The two month period covering August 1 to September 30, 2005 have been difficult times here at the library. The elimination of 3 positions has been a great loss to the staff and to the community. Muriel Bulman, Renee Hake and Sandra Faist all provided top-notch service to the people of Medway. Their having to leave the library’s employ creates a hole that just can’t be filled.


The remaining staff members have worked well in adjusting to the huge changes taking place at the library. The library has reduced hours and changed schedules in an effort to provide the highest level of service with the limited resources available.


The summer reading program ended on a successful note. 250 children signed up for the summer reading program with many attending the various programs held at the library. Mrs. Hunt is gearing up for the fall with story hour programs as well as a book cooks program for children and parents.


Respectfully submitted,


Patrick W Marshall


Budget Report
Medway Public Library
October 3, 2005 (FY 06)
Account Acct # Start Balance Expen. to date End Balance % Spent
Longevity 5150 $500.00 $- $500.00 0.00%
Salaries Full Time 5110 $156,744.00 $31,950.57 $124,793.43 20.38%
Salaries Part Time 5111 $83,545.00 $34,093.80 $49,451.20 40.81%
Electricity 5211 $14,600.00 $4,667.09 $9,932.91 31.97%
Heating Fuel 5212 $8,000.00 $137.64 $7,862.36 1.72%
Water & Sewer 5231 $350.00 $21.31 $328.69 6.09%
Trash 5232 $1,200.00 $1,765.18 $(565.18) 147.10%
R &M Miscellaneous 5240 $7,000.00 $1,264.11 $5,735.89 18.06%
Telephone 5341 $1,850.00 $324.73 $1,525.27 17.55%
Postage 5343 $450.00 $- $450.00 0.00%
Other Purchased Services 5380 $1,500.00 $1,071.00 $429.00 71.40%
Supplies 5400 $3,500.00 $390.54 $3,109.46 11.16%
Books /Periodicals 5521 $3,137.00 $2,247.67 $889.33 71.65%
Media Materials 5427 $1,000.00 $601.07 $398.93 60.11%
Dues, Subscriptions, Meetings 5730 $500.00 $117.50 $382.50 23.50%
In State Travel 5710 $850.00 $- $850.00 0.00%

TOTAL $284,726.00 $78,652.21 $206,073.79 27.62%








Start Balance Expen. To date Income to date Account Bal
Revolving Fund 4773 $28,968.35 $22,500.00 $4,912.15 $11,380.50






Memorial Donations
$3,949.10 $- $309.00 $4,258.10






Free Public Library
$52,730.48 $10,858.33 $- $41,872.15






Tuchinsky Fund



$-