Board of Library Trustees Meeting
Nov 1, 2005

7:00 p.m.

Medway Public Library


Attendees:

Trustees:

MaryAnn Cabibbo, Vice Chairman
Phyllis Cerel
David Cole
Patrick Marshall, Director
William Roberts, Secretary
Chuck Rockwood
Wendy Rowe, Chairman

Minutes

  1. Approval of Nov 1, 2005 agenda

  2. Motion to approve the agenda. (MAC, DC2) passed unanimously

  3. Secretary’s report

  4. Motion to approve the October Secretary's report. (MAC1, BR2), passed 5 for, none against, 1 abstention (David was absent last month).

  5. Citizens Speak

  6. None present

  7. Budget Report

  8. Director’s Report

  9. Metrowest is negotiating the contract with the delivery service. They (Metrowest) are largely happy with these guys.

    Lung Cancer Petition can collect names, but not personal information and can leave flyers.

    The Friends of the Library Donar Plaque was updated. Now includes the Hoags.

    Wendy is going to attend the Minuteman Strategic Meeting on 10/12. She was not evincing much enthusiasm.

  10. Old business

  11. New Business

    1. Holidays

    2. Closed 1/2 day before Thanksgiving

      Closed the Monday after Christmas and the Friday before at 1 o'clock.

    3. DVDs/ Videos

    4. DVDs & Videos may now be renewed.

      Local holds apply to new dvds/videos for a year.

  12. Next Meeting Dec 6, 2005

  13. Next meeting will be Tuesday, Dec 13th. The 2nd Tuesday instead of the 1rst.

  14. Adjournment at 7:40

  15. Motion to adjourn: (MAC1, DC2) passed unanimously.


Director’s Report

Nov 1, 2005 Trustees Meeting

(Oct 2005 activity)



October has been a busy month at the library with library staff working hard to provide the highest quality of library service to Medway residents. It would be wrong to say that the reduced hours have not had a negative impact on library usage. For the three-month period of July - September 05, the library has seen a 3,000+ decrease in circulation from the same period in 04. This marks the first sign of how the reduced budget has impacted the library and, I’m sure, it won’t be the last.


The waiver application was sent into the Mass Board of Library Commissioners and we wait to hear from them. Medway should be okay with regards to getting a waiver this year however, we must make it clear to Town officials that we are luck would probably not hold for next year.


Respectfully submitted,


Patrick W Marshall


Budget Report
Medway Public Library
Oct 31, 2005 FY 06
Account Acct # Start Balance Expen. to date End Balance % Spent
Longevity 5150 $500.00 $200.00 $300.00 40.00%
Salaries Full Time 5110 $156,744.00 $41,778.17 $114,965.83 26.65%
Salaries Part Time 5111 $83,545.00 $42,193.89 $41,351.11 50.50%
Electricity 5211 $14,600.00 $6,714.27 $7,885.73 45.99%
Heating Fuel 5212 $8,000.00 $137.64 $7,862.36 1.72%
Water & Sewer 5231 $350.00 $49.66 $300.34 14.19%
Trash 5232 $1,200.00 $1,765.18 $(565.18) 147.10%
R &M Miscellaneous 5240 $7,000.00 $2,010.91 $4,989.09 28.73%
Telephone 5341 $1,850.00 $482.89 $1,367.11 26.10%
Postage 5343 $450.00 $444.00 $6.00 98.67%
Other Purchased Services 5380 $1,500.00 $1,071.00 $429.00 71.40%
Supplies 5400 $3,500.00 $671.49 $2,828.51 19.19%
Books /Periodicals 5521 $3,137.00 $2,247.67 $889.33 71.65%
Media Materials 5427 $1,000.00 $601.07 $398.93 60.11%
Dues, Subscriptions, Meetings 5730 $500.00 $117.50 $382.50 23.50%
In State Travel 5710 $850.00 $133.86 $716.14 15.75%

TOTAL $284,726.00 $100,619.20 $184,106.80 35.34%








Start Balance Expen. To date Income to date Account Bal
Revolving Fund 4773 $28,968.35 $22,500.00 $6,354.08 $12,822.43






Memorial Donations
$3,949.10 $- $309.00 $4,258.10






Free Public Library
$52,730.48 $17,668.33 $- $35,062.15






Tuchinsky Fund



$-