Library Trustees Meeting
June 13, 2006
Medway Public Library
Patrick Marshall, Director
William Roberts, Secretary
Wendy Rowe, Chairman
Motion to approve the agenda: (WLR1, PC2), passed unanimously
Using an updated version of last years letter. Letter comes from the Chairman (Wendy).
Motion to approve layoff letter. (WLR1, PC2) passed unanimously
Patrick is amongst the unemployed come July 1. His layoff expenses come from this year's town budget. He gets a version of the same cheery letter.
Three positions (the fulltime ones) remain, these are the Technical Services Librarian, the Circulation Librarian, and the the Children's librarian. By union rules, a more senior laid off union employee may claim a position if it's inhabited by a less senior employee (and there are no further requirements attached to the position such as an MLS). This may happen in the circulation librarian position. Will know in a day.
Three options (as there is no money for Bibliotemps):
Wendy may be willing, but she's not eager. The potential citizen volunteer has a day job and a family" and replace it with "Presently, no Medway resident is known to be qualified and have the time to do the job, for free. Nina would do a good job and is in fact willing. Thus:
Motion to anoint Nina our Acting Director: (MJ1, PC2). Passed unanimously.
Need as many as we can get. Don't want them manning the desk however.
Suggestions include: Dinner dance, Golf, silent auction (very appropriate, given that we're a library and often closed which makes us extra quiet), hitting up the local banks, Lion's club, Chuck volunteered to do a letter drive.
Booksale in the fall
Unclear what we can provide. Summer reading contest can be managed. Will have to see how the reduced hour schedule works out in practice.
Some discussion of encouraging meeting room use. Possibly tacking on a cleaning deposit to handle cases where room's left a mess.
Aren't doing a summer play. We will manage to accommodate them in the fall.
Wendy offered a sample schedule. Nina and the other 2 staff members will work on revising it.
In cases where sickness or other unschedulable absences take out 2 employees, the library will have to close. Can't operate with just 1 staff member and with a staff of three there is obviously no backup plan possible.
Suggestion to close Christmas week and let staff take vacation in sync. Generally favorably received.
In the way of an abbreviated director's report: the police came for a suspected mental illness sufferer, DPS head says his department will pay for the anticipated repair of our sprinkler system air compressor.
Not July either. Think June 27th
Motion to adjourn: (PC1, MJ2) unanimous
Reasons for these hours:
Allows us to keep a functional library open to the public approximately 20 hours per week. To do so, we must keep our three highly trained fulltime employees and the Trustees must spend approximately $67000 of the Library's reserves, from the Revolving Fund and Tuchinsky Fund interest and State Aid. This plan includes NO Library Director, no Custodial/Maintenance, and no parttime employees. Essentially all materials will be bought using donations. We have not yet worked out how we will manage without a Library Director or Custodial/Maintenance, although we hope we'll be able to work something out with Dr. Grandmont as he'd offered re custodial help and we may be looking for volunteers to help clean. SALARIES: (from FY07 proposed budget): $108685 Children's Librarian, 35 hours/week Technical Services Librarian, 35 hours/week Circulation Librarian, 30 hours/week These staffers will circulate books during public hours and do the required background work while closed to keep the Library functional. With just 3 employees, this will be challenging. EXPENSES: $41020 FY06 Expenses budget at $43973 significantly underfunded heat/electricity so we cannot anticipate a large savings. Materials budget is a token $20. MINUTEMAN: $24866.90 (to be paid by the Library) HEALTH INSURANCE: $30381 (to be paid by the Town) TOTAL LIBRARY-RELATED BUDGET NEEDS: $204952.90 SALARIES: $108685 EXPENSES: $ 41020 MINUTEMAN: $ 24866.90 HEALTH INSURANCE: $30381 TOTAL LIBRARY-RELATED BUDGET: 204952.90 $107342 (mothball + $19619) Town puts in the Library Salary budget * $30381 Town pays for the 3 employees' health insurance * * (Together, these two lines total an above-mothball contribution from the town of $50000) = $137723 total town expenditure to run Library $1343 Trustees will put in the Library Salary budget $41020 Trustees will put in the Library Expense budget $24866.90 Trustees will pay for Minuteman (The three lines above total $67229.90 the Trustees will spend from Revolving Account, Tuchinsky Fund Interest and saved-up State Aid) LIBRARY OPERATING BUDGET $174571.90; HEALTH INSURANCE $30381 ***************************************************************************** ACCOUNT BALANCES as of 6/1/06: approximately $95000 State Aid: $37157.74 (saved up from previous years' awards before we had to spend so much on our materials et alia due to budget cuts) Revolving Fund: $24183.29 Tuchinsky Fund Interest: $33661.74 (From the Treasurer's records) This leaves the Trustees able to spend approx. $67000 on FY07 Library operations while still reserving the $5000 we expect to pay to replace the broken airconditioning unit and a sum of money for the not-yet-estimated repair of the sprinkler system's faulty air compressor, still leaving a safety margin for future repairs and problems.