Board of
Library Trustees Meeting
February 5, 2008
7:00 p.m.
Attendees:
Trustees:
MaryAnn Cabibbo, Vice Chairman
Elliott Edwards
William Roberts, Secretary
Wendy Rowe, Chairman
Citizens:
Margaret Perkins
Minutes:
Motion to approve agenda: MAC1, EE2, passed unanimously
Motion to approve January minutes, MAC1, WLR2, passed unanimously
Margaret attended the Minuteman strategic planning meeting, enjoyed a good lunch and discussed general site issues.
Various budget flavors have been submitted and they've been assured that any funding over the bare minimum would be welcome, even if it didn't rise to the "extra" budget levels.
Wendy had a pleasant meeting with the Town Administrator. They liked her budget overview
New computers are in the works. The molds' days are numbered.
Wendy has her papers and those present signed them.
A former preschool teacher and Medway mom has offered to do a children's program consisting of stories and books. Seemed a good idea and will take place a week from friday
As happens every year. Wendy would welcome pithy phrases describing our operations. The secretary feels very guilty at this moment because he clean forgot and he's of course typing up these notes the day of the next month's meeting.
Anyhow
Motion authorizing Elliot, Wendy and Margaret to form a subcommittee to write the annual report and then circulate the draft amongst the trustees and further to delegate approval of the report to the subcommittee so that it can be submitted on time. MAC1, WLR2, passed unanimously
On Sunday, May 4, volunteers from a local temple are going to shelve books preparatory to the Friends booksale which will then be on a weekend afterwards.
Welcome Adjournment: 7:37, EE1, WLR2, all rose
| FY 2009 DEPARTMENT BUDGET COVER SHEET | ||||||||
| Department Name: | Library | |||||||
| Department No: | 610 | |||||||
| Actual | BUDGET | YTD 12/31/07 | LEVEL FUNDED | LEVEL SERVICE | SUPPLEMENTAL | |||
| FY07 | FY08 | FY08 | FY09 | FY09 | FY09 | |||
| Salaries: | $91,767 | $45,214 | $91,767 | $91,767 | $133,806 | |||
| Expenses: | $9,991 | $631 | $15,575 | $19,406 | $93,165 | |||
| Employee Benefits: | $5,584 | |||||||
| Total Dept Budget: | $0 | $107,342 | $45,846 | $107,342 | $111,173 | $226,971 | ||
| Statement of Programs/Responsibilities/Goals/Legal Mandates | ||||||||
| If level funded (dollars or service) in FY09, the Library will deplete its donations/trust fund and will have to shut down partway through FY10 unless fully funded. Any amount of money from the Supplemental Budget that you are able to fund will prolong the Library's life. To be eligible in FY10 for state certification (and hence grants and resource sharing), the Library must be open at least 32hrs/wk including some evenings September 2008 -June 2009, must not charge for regular library service, and must expend an amount equal to at least 12.8% of its town allocation on books and other materials. The Library is not eligible for state certification in FY09. | ||||||||
| FY 2009 DEPARTMENT BUDGET PERSONNEL DETAIL | |||||||||
| Department Name: | Library | ||||||||
| Department No: | 610 | ||||||||
| Job Title | Grade/Step | July 1, 2008 Pay Rate | Hours/ wk | BUDGET | YTD 12/31/07 | LEVEL FUNDED | LEVEL SERVICE | SUPPLEMENTAL | |
| FY08 | FY08 | FY09 | FY09 | FY09 | |||||
| 1 | Tech Services | 5-5 | $19.24 | 40 | $40,019 | $40,019 | $40,019 | $44,824 | |
| 2 | Circ Lib | 5-5 | $19.24 | 35 | $35,017 | $35,017 | $35,017 | $35,017 | |
| 3 | Lib Assistant | 3-5 | $16.50 | 15.5 | $16,731 | $13,299 | $13,299 | $16,731 | |
| 4 | Lib Assistant | 3-5 | $16.50 | 4 | $3,432 | $3,432 | $3,432 | ||
| 5 | Lib Assistant | 3-3 | $14.53 | 12 | $6,451 | ||||
| 6 | Lib Assistant | 3-2 | $13.52 | 4 | $2,001 | ||||
| 7 | Director's Assist. | NA | $25.00 | 19.5 | $25,350 | ||||
| 8 | 40 | $45,214 | $0 | $0 | $0 | ||||
| Total | $91,767 | $45,214 | $91,767 | $91,767 | $133,806 | ||||
| Employees (Individuals not positions/slots/FTE's) | |||||||||
| Full-Time: | 2 | 2 | 2 | 2 | 2 | ||||
| Part-Time | 1 | 2 | 2 | 2 | 5 | ||||
| On Call Inspectors | |||||||||
| FY 2008 DEPARTMENT BUDGET EXPENSE DETAIL | |||||||
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| Department Name: | Library | ||||||
| Department No: | 610 | ||||||
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| Acct No | Account Name | BUDGET | YTD 12/31/07 | LEVEL FUNDED | LEVEL SERVICE | SUPPLEMENTAL | Explanation/Calculations/Other Information |
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FY08 | FY08 | FY09 | FY09 | FY09 | ||
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Longevity | $400 |
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$600 | $600 | $600 | |
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Telephone | $1,500 |
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$1,500 | $1,500 | $1,500 | |
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OPS | $8,091 | $631 |
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Minuteman |
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$13,475 | $13,839 | $19,592 | |
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Electricity |
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$3,467 | $20,967 | |
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Heating Fuel |
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$8,806 | |
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Water/Sewer |
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$400 | |
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Trash |
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$1,800 | |
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Repairs & Maintenance |
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$8,000 | |
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Postage |
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$500 | |
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Supplies |
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$3,500 | |
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Books/Periodicals/Media |
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$27,000 | |
| Dues, Meetings | $100 | ||||||
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In State Travel |
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$400 | |
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+EmployeeBenefits FY08 | $5,584 |
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See additional “Total Budget” sheet for explanation. | |
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All but $2000 Supplemental Budget EXPENSES are | |
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Paid for by Library donations in both Level budgets. | |
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Also in this budget, part-time consulting Director | |
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assistant is moved from donation-paid OPS expense | |
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to Supplemental Budget PT Salaries | |
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Total: | $15,575 | $631 | $15,575 | $19,406 | $93,165 | |
| TOWN OF MEDWAY----FY09 LEVEL SERVICE AND SUPPLEMENTAL PRIORITIES | ||||||
| Department Name: | Library | |||||
| Department No: | 610 | |||||
| $107,342 | Total Level Funded | |||||
| ITEM | DESCRIPTION | COST | RATIONALE | CUMULATIVE TOTAL | ||
| Level Service | 1. | Minuteman Membership Fee increase | $363.58 | Fee paid for by non-Town funds, but this funds the forecast increase | $107,706 | |
| 2. | Electricity increase over FY08 | $3,466.79 | Electricity paid for by non-Town funds, but this funds the forecast increase | $111,172 | ||
| 3. | $111,172 | |||||
| 4. | $111,172 | |||||
| 5. | $111,172 | |||||
| 6. | $111,172 | Total Level Service | ||||
| ITEM | DESCRIPTION | COST | RATIONALE | CUMULATIVE TOTAL | ||
| Supplemental | 1. | Salaries | $42,039.47 | Additional staff hours to meet minimum requirements, Sat. hrs & PT Director help | $153,212 | |
| 2. | Rest of Minuteman Membership Fee | $5,753.00 | Otherwise must be paid for with donations | $158,965 | ||
| 3. | Other Operating Expenses | $41,006.00 | Otherwise must be paid for with donations | $199,971 | ||
| 4. | Books & Materials | $27,000.00 | Meets minimum requirement at this expenditure level; otherwise less bought, via donations | $226,971 | ||
| 5. | $226,971 | |||||
| 6. | $226,971 | Total Supplemental | ||||
| Total Budget - 2/5/2008 W.E.Rowe | ||||
| Medway Public Library | ||||
| FY 09 | ||||
| Account | Level Budget | LevelFund Source | Level Serv Source | Supplemental Budget |
| Salaries Full Time | $75,036 | general lib | General lib | $79,841 |
| Salaries Part Time | $16,731 | general lib | General lib | $53,965 |
| Longevity | $600 | general lib | General lib | $600 |
| Telephone | $1,500 | general lib | General lib | $1,500 |
| Other Purchased Services * | $25,350 | Tuchinsky | Tuchinsky | $0 |
| Minuteman | $19,592 | $13,475 general lib | $13,839 general lib | $19,592 |
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+$6,117 Tuchinsky | +$5,753 Tuchinksy |
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| Electricity | $20,967 | Tuchinsky | $3,467 Genlib, rest T | $20,967 |
| Heating Fuel | $8,806 | Tuchinsky | Tuchinsky | $8,806 |
| Water & Sewer | $400 | Tuchinsky | Tuchinsky | $400 |
| Trash | $1,800 | Tuchinsky | Tuchinsky | $1,800 |
| R &M Miscellaneous | $8,000 | Tuchinsky | Tuchinsky | $8,000 |
| Postage | $500 | Mem donation | Mem donation | $500 |
| Supplies | $3,500 | Mem donation | Mem donation | $3,500 |
| Books /Periodicals/Media | $24,000 | Mem donation | Mem donation | $27,000 |
| Dues, Meetings | $100 | Mem donation | Mem donation | $100 |
| In State Travel | $400 | Mem donation | Mem donation | $400 |
| Total | $207,282 | $207,282 | $207,282.00 | $226,971 |
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$107,342 Town | $111,173 Town | Shifts all costs to Town; | |
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$99,940 Donations | $96,109 Donations | Moves PT Dir to Salary; | |
| *OPS funds PT Director help |
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Ups PT staff by $16,689 | |
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& Materials up $2,000 |
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To meet State minimum | |
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Requirements | |
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| Account | Dec 31 2007 |
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MOTT reimburse | Account Balance |
| Free Public Library Grant | $0 |
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$0 | |
| Memorial Donations | $21,884 |
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$24,273 | $46,157 |
| Tuchinsky Donation Interest | $32,919 | $4,200 | $37,119 | |
| Tuchinsky Donation Principal | $83,641 | $19,228 | $102,869 | |
| Level Funded Budget Uses $207,282 from: | ||||
| General Library account = $ 107,342 | ||||
| Tuchinsky interest = $37119 (all of the Fund's interest) | ||||
| Combined donations including Tuchinsky principal = $62,821 | ||||
Financial & Program Report, January 2008: $250,000 Earmark for the Medway Public Library
The Library is open increased hours thanks to the grant, and were able to hire a few additional part-time staffers to work those hours. We are making great strides in updating our outdated reference collection and buying new library materials for other areas. The first-tier maintenance has been completed and the issues requiring repair are underway. Technology improvements are in the final stage before going out for quotation.
Grant expenses through January 2008:
Materials (Book/Periodical/Newspaper/Book-on-CD/DVD) $7,206
Technology Improvements $4,200
Additional Maintenance and Repair $8,412
Operating Expenses Not Funded by Town $12,603
(excluding books and other materials purchased)
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TOTAL $32,421
Attachment B, Budget: FY08 $250,000 Earmark for the Medway Public Library
Materials (Book/Periodical/Newspaper/Book-on-CD/DVD) $70,000
Technology Improvements $26,400
Additional Maintenance and Repair $60,500
Operating Expenses Not Funded by Town $93,100
(excluding books and other materials purchased)
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TOTAL $250,000