Board of Library Trustees Meeting
February 5, 2008

7:00 p.m.


Medway Public Library


Attendees:

Trustees:

MaryAnn Cabibbo, Vice Chairman
Elliott Edwards
William Roberts, Secretary
Wendy Rowe, Chairman

Citizens:

Margaret Perkins


Minutes:

  1. Approval of agenda
  2. Motion to approve agenda: MAC1, EE2, passed unanimously

  3. Secretary's report
  4. Motion to approve January minutes, MAC1, WLR2, passed unanimously

  5. Citizens Speak
  6. Margaret attended the Minuteman strategic planning meeting, enjoyed a good lunch and discussed general site issues.

  7. Budget Report
  8. Various budget flavors have been submitted and they've been assured that any funding over the bare minimum would be welcome, even if it didn't rise to the "extra" budget levels.

  9. Acting Director's Report
  10. Old business
  11. New Business
  12. Fundraising
  13. On Sunday, May 4, volunteers from a local temple are going to shelve books preparatory to the Friends booksale which will then be on a weekend afterwards.

  14. Next Meeting: Tues Mar 4 7pm

Welcome Adjournment: 7:37, EE1, WLR2, all rose


Attachments


Town's multipage budget form as corrected by the Town Accountant

Overview
Overview
Pg_ 1_Department Cover
pg_ 2 Personnel Detail
Pg_ 3_Expense Detail
Pg_ 4_level service_supplementl



Sheet 1: Pg_ 1_Department Cover
FY 2009 DEPARTMENT BUDGET COVER SHEET
















Department Name: Library


Department No: 610




























Actual BUDGET YTD 12/31/07 LEVEL FUNDED LEVEL SERVICE SUPPLEMENTAL


FY07 FY08 FY08 FY09 FY09 FY09
Salaries:

$91,767 $45,214 $91,767 $91,767 $133,806
Expenses:

$9,991 $631 $15,575 $19,406 $93,165
Employee Benefits:

$5,584



Total Dept Budget:
$0 $107,342 $45,846 $107,342 $111,173 $226,971
















Statement of Programs/Responsibilities/Goals/Legal Mandates






If level funded (dollars or service) in FY09, the Library will deplete its donations/trust fund and will have to shut down partway through FY10 unless fully funded. Any amount of money from the Supplemental Budget that you are able to fund will prolong the Library's life. To be eligible in FY10 for state certification (and hence grants and resource sharing), the Library must be open at least 32hrs/wk including some evenings September 2008 -June 2009, must not charge for regular library service, and must expend an amount equal to at least 12.8% of its town allocation on books and other materials. The Library is not eligible for state certification in FY09.

Sheet 2: pg_ 2 Personnel Detail
FY 2009 DEPARTMENT BUDGET PERSONNEL DETAIL





















Department Name: Library




Department No: 610





















Job Title Grade/Step July 1, 2008 Pay Rate Hours/ wk BUDGET YTD 12/31/07 LEVEL FUNDED LEVEL SERVICE SUPPLEMENTAL





FY08 FY08 FY09 FY09 FY09
1 Tech Services 5-5 $19.24 40 $40,019
$40,019 $40,019 $44,824
2 Circ Lib 5-5 $19.24 35 $35,017
$35,017 $35,017 $35,017
3 Lib Assistant 3-5 $16.50 15.5 $16,731
$13,299 $13,299 $16,731
4 Lib Assistant 3-5 $16.50 4

$3,432 $3,432 $3,432
5 Lib Assistant 3-3 $14.53 12



$6,451
6 Lib Assistant 3-2 $13.52 4



$2,001
7 Director's Assist. NA $25.00 19.5



$25,350
8


40
$45,214 $0 $0 $0

Total


$91,767 $45,214 $91,767 $91,767 $133,806

































































Employees (Individuals not positions/slots/FTE's)












Full-Time:

2 2 2 2 2












Part-Time

1 2 2 2 5












On Call Inspectors


































































Sheet 3: Pg_ 3_Expense Detail
FY 2008 DEPARTMENT BUDGET EXPENSE DETAIL









Department Name: Library


Department No: 610









Acct No Account Name BUDGET YTD 12/31/07 LEVEL FUNDED LEVEL SERVICE SUPPLEMENTAL Explanation/Calculations/Other Information


FY08 FY08 FY09 FY09 FY09

Longevity $400
$600 $600 $600

Telephone $1,500
$1,500 $1,500 $1,500

OPS $8,091 $631




Minuteman

$13,475 $13,839 $19,592

Electricity


$3,467 $20,967

Heating Fuel



$8,806

Water/Sewer



$400

Trash



$1,800

Repairs & Maintenance



$8,000

Postage



$500

Supplies



$3,500

Books/Periodicals/Media



$27,000

Dues, Meetings



$100

In State Travel



$400

+EmployeeBenefits FY08 $5,584











See additional “Total Budget” sheet for explanation.







All but $2000 Supplemental Budget EXPENSES are







Paid for by Library donations in both Level budgets.







Also in this budget, part-time consulting Director







assistant is moved from donation-paid OPS expense







to Supplemental Budget PT Salaries
















































































































Total: $15,575 $631 $15,575 $19,406 $93,165

Sheet 4: Pg_ 4_level service_supplementl
TOWN OF MEDWAY----FY09 LEVEL SERVICE AND SUPPLEMENTAL PRIORITIES







Department Name:
Library
Department No:
610












$107,342 Total Level Funded