Library Trustees Meeting
May 13, 2008
Medway Public Library
As always the town election reduced the trustees to their primal unformed state. As it happened, they came together in a circle on the rug in the Children's room (all other rooms being booked).
Bill began to take notes and on prompting brought the meeting to order and took nominations for Chair.
Motion to nominate Wendy as Chair. MAC1, WLR2. As she's willing, the motion carried unanimously.
On learning that all she needed to do was keep Wendy willing and able, Meena agreed to be Vice Chair.
Motion to nominate Meena as Vice Chair: MAC1, WLR2. Unanimous
Motion to nominate Bill as Secretary: MJ1, MAC2, Unanimous
Once again order had overcome entropy and the trustee meeting proper could get underway.
Motion to approve agenda: MAC1, WLR2. unanimous
Two months worth:
Motion to approve the March Minutes: WLR1, MJ2, 3-0-1 (MAC abstained as she wasn't there)
Motion to approve the April Minutes: WLR1, MJ2, 3-0-1 (MJ abstained as she wasn't there)
Margaret plans to attend a disaster planning workshop in June.
Both the town and the grant year end accounting is complicated. Wendy's making progress.
We need to have all the work done and any materials in the building by fiscal year end (June 30) but we have until July 15th to issue the checks to pay for it all.
Wendy needs another quote before the cupola work can get underway
At the moment it looks like there's $50,000 of the grant that'll be unallocated and is available to be spent. Any remainder goes back to the state.
The trustees felt that we should spend as much of that remainder as possible without being wasteful. There were suggestions of renewing some investment related reference materials that were dropped. We'd not renew them next year
Everything save the cupola on the expenditure list has been done. Suggestions for needed things (materials or otherwise) are welcome.
Postponed as this is Elliott's issue and he couldn't attend.
This discussion was deferred so that Chuck and Elliott can take part.
Motion to ajourn, 8PM, MJ1, MAC2, unanimous