Library Trustees Meeting
May 5, 2009
Medway Public Library
William Roberts, Secretary
Wendy Rowe, Chair
Paul Marble, Fin Com Representative
Ed Duggan, Trustee Candidate
Carol Brown, Trustee Candidate
Motion to approve agenda: MAC1, WLR2, passed unanimously
As an after thought, motion to approve last April's minutes: MAC1, WLR2, passed unanimously
The situation coming into the meeting is:
Our problems with the second (including the money in our budget) are simple:
Thus simply including the extra money in our line item increases our expenses. These expenses are being born by donations and the Tuchinsky fund interest. Increasing them would hasten the day when we have drained the fund.
Paul (our FinCom rep) said that they (FinCom) had not understood the MAR issue.
Paul said that the Selectmen were all very much in favor of regionalization. They hoped and expected it would save money in the long run and would improve library services.
Carol said that regionalization of some kind was all but inevitable.
MaryAnn pointed out that no one knows what regionalization means and thus saying that we were in favor of it was difficult. She preferred language that said we were in favor of investigating regionalization.
Wendy, Ed & Paul felt that the Selectmen would not be happy about such phrasing.
Chuck agreed about the uncertainty of what regionalization means and felt that we should be careful to phrase it in a way that would be acceptable to the State Board of Library Commissioners. He felt the motion should include the phrase "Joint Library"
MaryAnn felt that the motions should be contingent on getting the extra money in a separate budget line item. Losing our certification once we've regained it is too horrible to be thought of.
Bill felt that we should just give the Selectmen what they want and try to sort out the budget issue afterwards as between reasonable people. He felt that if we expressed ourselves to be in favor of Regionalization and that after diligent study, it proved not to be feasible, that nothing was lost. He also felt that if worst came to worst, and if the regionalization money did in fact wind up in our budget, then it would be unlikely that the Selectmen would let us lose certification over the want of $40,000.
Anyhow, after some dickering the motions were:
There was some discussion of that. Felicia will be preparing our long range plan (needed to get grants). This planning also requires community involvement. She will also be working on defining exactly what regionalization is and how it can work. A regionalization plan is quite important.
After discussion it passed unanimously
Wendy will add the justification of this in the letter and will stress how important it is to preserve certification once we regain it.
Wendy asked Ed if he would attend the next Franklin Board of Library Directors meeting. He agreed. It was pointed out that it's usually held on the 4th Monday which is Memorial Day and so it's bound to move.
The Secretary notes that his spell checker insists on changing the word "regionalization" to "rationalization".
Will put them up in batches, starting with some with a democracy theme, appropriate given the upcoming election and Town Meetings
They would like us display as many as possible during the course of the year.
Margaret passed out the budget report. We're on track.
She said she was going to start weeding the mysteries. The Secretary is resisting the urge to think of something smart to say concerning unexplained disappearances and bound bodies turning up in the basement.
We have not in the past given access to anyone but Trustees and staff and bonded sorts like the cleaning people. Bill thought it would be all right and moved to that effect (WLR1, CR2) but then the general feeling was that we should check so Wendy is going to see about asking Town Council and the motion was tabled.
Need people to work the Friend's booth
Wendy read a letter she sent the Town which declined any possible compensation for her Trustee and volunteer efforts. She's following in husband Pace Willisson's footsteps in this. They hope it would start a trend.
Chuck said he could do this. There's is also another possible volunteer.
Chuck will arrange
Motion to adjourn (8:20), MAC1, WLR2, passed unanimously