Library Trustees Meeting
October 6, 2009
Medway Public Library
MaryAnn Cabibbo, Vice Chair
William Roberts, Secretary
Wendy Rowe, Chair
Cynthia Carle, new Medway FinCom member
Cindy Dobrzynski, Chair, Franklin Library Board of Directors
Felicia Oti, Acting Director
Margaret Perkins, Assistant to Director
Motion to approve the agenda: CB1, WLR2, passed unanimously
Motion to approve the Secretary's report, MAC1, WLR2, passed unanimously
She is our liaison to the FinCom
4 trustees reviewed and signed the bills
Have not received the reconciliation from the town for August or September.
Some patrons have mentioned that Franklin librarians told them that they needed to return materials to Franklin themselves, rather than dropping the stuff off at the Medway Library. Felicia explained that the message was supposed to be worded as a suggestion. Felicia said that the Metrowest delivery system is overloaded and in danger of collapse and that all libraries should request that patrons return materials to the originating library where convenient.
Felicia emphasized that Medway has a very good master plan. The library's long term plan should be in harmony with it and contribute to its advancement. In particular she recommended that the Trustees review the results of the survey that is part of the master plan.
She presented the "Planning Time Line" for the Long Term Plan along with an outline of the "Where the community is now" and "Where the library is now" SWOT Analyses. She would welcome comments by the next meeting.
There was a discussion of the Long Term Plan and how far it commits us. If we don't meet the goals that it lays out, what then? Felicia said that it is not binding. That the library needs to evaluate itself against the plan and delay the goals as need be. It's more of a statement of desire and intent.
Ed asked how it relates to the state's plan and the answer is that it doesn't really.
There's only one "regionalized" library in Massachusetts and that's where 2 towns share a single common library as opposed to trying to keep separate facilities.
Ed said that the selectmen's primary goal is reducing costs.
There's some chance that the state would help with costs, but they're looking at big reductions too
Should try to present it as a positive opportunity. A chance to improve service.
Ed's is worried about the pace of the regionalization planning and that the Trustees should perhaps take on more of the burden.
The meeting this Friday ( 10/9) with the town administrators will move the process along.
Felicia foresees a drawn out transition period as the regionalization gets implemented.
Have not heard from the Medway High School 1 town 1 book coordinator. Wendy took down the signage. We're looking forward to the 2 towns 1 book event.
The Medway Community Ed yoga class showed up for classes without reserving the Cole room for the season. There are a few conflicts, but they can use the children's room in those cases.
Ed mentioned that we don't have Felicia's resume as requested. She said she'd get it to us when she next updates it.
Discussion was postponed.
Motion to adjourn (8:35), MAC1, WLR2, passed unanimously
|Account||Acct #||Start Balance||Expen. To Dat||End Balance||% Spent|
|Salaries - Full Time||5110||$78,926.00||$19,010.88||$59,915.12||24.09%|
|Salaries - Part Time||5111||$64,565.00||$14,802.19||$49,762.81||22.93%|
|R & M Miscellaneous||5240||$11,962.00||$3,363.50||$8,598.50||28.12%|
|OPS - (Minuteman bill)||5380||$19,892.00||$19,831.39||$60.61||99.70%|
|TOTAL - GENERAL FUND||$202,742.00||$61,080.09||$141,661.91||30.13%|
|Start Balance||Expen. To Dat||Income to Date||Account Bal|
|Tuchinsky Fund Interest||$29,719.68||$1,530.33||$28,189.35|
|Tuchinsky Fund Principal||$133,780.39||$194.69||$133,975.08|
|Library Restitution Fund||024-610-706-4773||$12,809.69||$14.36||$320.67||$13,116.00|
|Copier & Printer Rev. Fu||024-610-722-4840||$1,413.49||$189.32||$1,602.81|
|Meeting Room Rev. Fund||024-610-723-4840||$964.18||$160.00||$1,124.18|
|Free Public Library||2017||$0.00||$0.00|
|TOTAL - OTHER FUNDS||$228,370.81||$11,233.72||$1,555.96||$218,693.05|