Library Trustees Meeting
December 1, 2009
Medway Public Library
MaryAnn Cabibbo, Vice Chair
William Roberts, Secretary --- left at 7:35
Wendy Rowe, Chair
Felicia Oti, Acting Director
Margaret Perkins, Assistant to Director
Motion to approve agenda: WLR1, MAC2 --- unanimous
Oct 6 - WLR1, CR2 - unanimous
Nov 6 - MAC1, CB2 as amended (just say the sick/vacation times on pay stubs were inaccurate) - unanimous
4 Trustees reviewed and initialed the bills
Got a reconciliation report which is mostly correct, there are a few minor issues.
The weeding has progressed to the children's science.
Should have a strawman proposal by March.
Felicia is going to visit with Hamilton-Wenham regional library . They're the lone example of completed regionalization in the state. It's 2 towns sharing a library building.
Winthrop and Revere are working towards regionalization more in line with what we're contemplating. Their director is coming to visit Felicia and discuss and compare our efforts. Their boards are already working closely together.
Felicia is impressed that the staff is "wrapping themselves around [the regionalization effort]"; Franklin got a donation of materials and set some aside for Medway.
There was some disagreement about last month's homework assignment. Most felt it was to come up with good ideas for regionalization.
Felicia is standardizing procedures and rules. She handed out draft Position and Job Descriptions. She said her Board had already approved them and she asked us to approve them tonight. Felicia said having new job descriptions will help clarify the staff's duties. MaryAnn and Ed were adamant that we not approve the job descriptions without sufficient time for a thorough review. The Board concurred. Felicia asked for feedback as soon as possible. Wendy said be prepared to vote in January on them.
Felicia has been meeting 1-1 with the staff. She says they're confused about their roles. MaryAnn said from her conversations with staff she thinks the only things confusing them is Felicia's role, who is in charge, and why Felicia is telling them things.
Felicia is already writing "competencies" about what the staff needs to do. As soon as done she will start training. Franklin's assistant director trains other libraries and will do it for us by coming here.
"Competencies" are basic things everyone must know to be in the open building. MaryAnn says she doesn't think this is what we hired Felicia to do.
Felicia is also working on priorities and a handbook on how to do everything, including facilities. (eg. where the important bits of the building like circuit breakers are tucked away).
Felicia said that overall everything is going well.
Motion to adjourn (8:25), CB1, MAC2, passed unanimously
|Account||Acct #||Start Balance||Expen. To Date||End Balance||% Spent|
|Salaries - Full Time||5110||$78,926.00||$31,096.80||$47,829.20||39.40%|
|Salaries - Part Time||5111||$64,565.00||$24,365.82||$40,199.18||37.74%|
|Trash/Water & Sewer||5232/5231||$978.29|
|R & M Miscellaneous||5240||$11,962.00||$6,477.88||$5,484.12||54.15%|
|Supplies & Postage||5400/5343||$252.00||$233.08||$18.92||92.49%|
|OPS - (Minuteman bill)||5380||$19,892.00||$19,831.39||$60.61||99.70%|
|TOTAL - GENERAL FUND||$202,742.00||$90,379.84||$112,362.16||44.58%|
|Start Balance||Expen. To Date||Income to Date||Account Bal|
|Tuchinsky Fund Interest||$39,525.94||$1,530.33||$37,995.61|
|Tuchinsky Fund Principal||$102,869.11||$351.84||$103,220.95|
|Library Restitution Fund||024-610-706-4773||$12,827.98||$23.42||$479.54||$13,284.10|
|Copier & Printer Rev. Fund||024-610-722-4840||$1,436.39||$310.05||$1,746.44|
|Meeting Room Rev. Fund||024-610-723-4840||$964.18||$160.00||$1,124.18|
|Free Public Library||2017||$0.00||$0.00|
|TOTAL - OTHER FUNDS||$207,312.14||$14,426.20||$2,146.57||$195,032.51|