Library Trustees Meeting
February 2, 2010
Medway Public Library
MaryAnn Cabibbo, Vice Chair
William Roberts, Secretary
Chuck Rockwood (arrived 7:45pm)
Wendy Rowe, Chair
Cindy Dobrzynski, Chair, Franklin Library Board of Directors
Monique Doyle, member of Franklin Library Board of Directors
Susan Ellis, Medway Human Resources Director
Felicia Oti, Acting Director
Margaret Perkins, Assistant to Director
Motion to approve agenda, WLR1, MAC2, unanimous
Motion to approve the December 2009 minutes - WLR1, CB2
MaryAnn remains unhappy about the Job Description discussion and that the minutes omit discussion of Felicia's role. MaryAnn feels that this is the source of the staff's perceived confusion.
MaryAnn pointed out that in the discussion in December, both MaryAnn and Ed said they disagreed with what Felicia was working on. Ed had said Felicia should be looking more into regionalization instead of redoing job descriptions. MaryAnn had said our original intent was not to have Felicia do the budget or re-do the job descriptions or be involved with staff supervision.
Felicia said that Competencies and Job Descriptions were important for the long range plan and having aligned positions was important for regionalization. Felicia said she had to speak to the staff to get input for the long range plan.
Cindy said that it was important to avoid inflammatory and derogatory comments.
About the motion, it was agreed that the minutes would be amended to address the omissions.
add after sentence about Felicia's 1-on-1 meetings:
"MaryAnn said from her conversations with staff she thinks the only things confusing them is Felicia's role, who is in charge, and why Felicia is telling them things."
add after sentence defining "Competencies": "MaryAnn says she doesn't think this is what we hired Felicia to do."
Also the line about donations would get moved into the proper context (in the previous paragraph).
So, the motion was approved the proposed changes: 4 - 0 -1 (Chuck hadn't arrived and Bill abstained as he missed most of the December meeting)
Attended ALA Midwinter Exhibits – brought back several free books
Signed up for Junior Library Guild – will save time, & enable us to buy books in library edition at a discount. The Children’s Librarian in Holliston uses this vendor, and is very satisfied with the books and the service.
Now using Midwest Tape for audiobooks and some DVD’s. Midwest supplies audiobook cases, inexpensive replacements of individual CD’s, and free shipping.
I am compiling a list of books, etc. to buy with Restitution funds.
I sent in a renewal for Mango – once again, the vendor agreed to allow Medway and Holliston to subscribe for the cost of one town. Mango has recently added basic versions of many new languages, for a total of 22 languages and 14 ESL courses.
Ingrid Grenon, a poet and horsewoman and a Franklin resident whom I met through 4-H, has agreed to present two Saturday programs for families – a poetry reading and a talk on horse care.
Information Technology Section (which I chair) of NELA is planning a Spring Program on non-print books.
Medway Community Farm will have art display in library during week of Earth Day. I am going to pull books for a display in Medway and also Holliston.
Would like to ask Friends to pay for NELA Fall Conference for staff – one day is about $100 for non-members, $75 for members. Membership fees start at $20 for library staff earning < $15,000.
The semi-circular window in Children’s area leaked heavily during the rainstorm. I called Richard Gaskin, Manager of Public Facilities in Franklin to ask about having in re-caulked after the rain ended, but haven’t heard back yet.
The target amount for the FY11 Municipal Appropriation is $190,175. This is a $12,567 decrease from FY10. Apparently this year’s budget included a one time amount of $8,200, which was subtracted from the $202,742, leaving $194,542. The Town is asking each department to submit a budget 2.24% less than this year’s – so that would be $194,542 * .9776 = $190,184. I’m not sure why there is a $9.00 discrepancy.
Town departments were requested to estimate next year’s salary expenditures, taking step increases into account. Based on the hours worked and expected to be worked during this fiscal year, the total came out to $143,539.64, which is about the same as the amount budgeted this year - $143,491.
We should still meet the MAR of $172,557.
She has given progress reports to the various Town Officials and updated Wendy. She continues to have weekly planning meetings with Wendy and Cindy.
Ed is concerned that we are not seeing results on the regionalization planning. He also feels that Felicia's role is changing from July. Then it was the long range plan and the regionalization planning. Not staff supervision.
still working to set up Medway programs
Felicia says this is part of the regionalization plan. She indicated that it lays out the where Medway and Franklin are a good fit and where there are challenges, and includes a comparison of the two facilities. Trustees should give their comments on the draft to Wendy.
Last day to take out papers: Monday March 29.
Election in May.
Ingrid Grenon (talk on horse care, poetry reading) Sat Mar 20 & 27
Awaiting word from singing group for appropriate "oldies" performance
Motion (8:08): To enter executive session for the purpose of contract negotiations. CR1, CB2. Unanimous
Motion to adjourn (8:46), MAC1, ED2, passed unanimously
|Account||Acct #||Start Balance||Expen. To Date||End Balance||% Spent|
|Salaries - Full Time||5110||$78,926.00||$46,196.64||$32,729.36||58.53%|
|Salaries - Part Time||5111||$64,565.00||$36,315.64||$28,249.36||56.25%|
|Trash/Water & Sewer||5232/5231||$978.29|
|R & M Miscellaneous||5240||$11,962.00||$8,875.44||$3,086.56||74.20%|
|Supplies & Postage||5400/5343||$252.00||$994.41||($742.41)||394.61%|
|OPS - (Minuteman bill)||5380||$19,892.00||$19,831.39||$60.61||99.70%|
|TOTAL - GENERAL FUND||$202,742.00||$125,600.55||$77,141.45||61.95%|
|Start Balance||Expen. To Date||Income to Date||Account Bal|
|Tuchinsky Fund Interest||$39,525.94||$1,530.33||$37,995.61|
|Tuchinsky Fund Principal||$102,869.11||$351.84||$103,220.95|
|Library Restitution Fund||024-610-706-4773||$12,827.98||$23.42||$689.30||$13,493.86|
|Copier & Printer Rev. Fund||024-610-722-4840||$1,436.39||$478.65||$1,915.04|
|Meeting Room Rev. Fund||024-610-723-4840||$964.18||$290.00||$1,254.18|
|Free Public Library||2017||$0.00||$0.00|
|TOTAL - OTHER FUNDS||$207,312.14||$17,002.86||$3,490.43||$193,799.71|