Board of Library Trustees Meeting
October 5, 2010

7:00 p.m.


Medway Public Library


Attendees:

Trustees:

Carol Brown
MaryAnn Cabibbo, Vice Chair
Ed Duggan
William Roberts, Secretary
Wendy Rowe, Chair

Citizens:

Felicia Oti, Acting Director
Margaret Perkins, Assistant to the Director


Minutes:

  1. Approval of agenda
  2. Motion to approve the agenda: CB1, WLR2, passed unanimously

  3. Secretary's report
  4. Motion to approve the September Minutes: CB1, WRL2, 4 - 0 - 1 (MaryAnn abstained because she missed the meeting)

  5. Citizens Speak
  6. Budget Report
  7. Director's Report
  8. Motion to amend the library's card policy to allow patrons without a library card but with acceptable ID to check out materials. MAC1, CB2, passed unanimously

    We have 2 applications for library substitute. Haven't needed them yet.

    Felicia will bring up new library hours next month.

    MaryAnn and Ed were unhappy with the Director's report. They felt it lacked detail, had too much in process and future activity and generally did not provide any specific information about how Felicia is spending her time.

    Carol pointed out that it was a three month report and that it was useful to know what progress was being made on the long range plan.

  9. Old Business
    1. Library R&M (flooring, Cole Room mold, elevator inspection)
  10. New Business
    1. Chair's update: Municipal Facilities meeting 9/20, Regionalization status meeting 9/28
    2. After-hours Medway Municipal Government Library Use policy
    3. Last month we allowed the DRC to use the library meeting room after hours. They don't have a key, but have the alarm code.

      Ed thinks we should allow other such municipal town committees similar access. He thinks this would spread good will and it is part of our mission to use of the rooms.

      MaryAnn thinks that we shouldn't. The building is the Trustees responsibility. There are other already open public buildings (the schools and Town Hall).

      As there was still the difficulty of wording a motion to include the right class of group and as there is no pressing need, there aren't any other homeless town committees, extending access more generally was postponed.

  11. Fundraising
    1. Friends Booksale Fri/Sat Oct 15-16; $5-a-bag Oct 23
  12. Adjournment; next meeting November 2 2010

Motion to adjourn (8:40), MAC1, CR2, passed unanimously


Director's Report 10/05/10

Highlights of Accomplishments

(July 2010 to date)


Using the strategic framework established in the Long Range Plan, we are pleased with the progress we have made so far. Noteworthy achievements:



  1. Library Services – make the library more accessible, courteous and responsive

We have expanded community access to library resources, services and use of the facility.


In process:



  1. Library Collection - meet the public’s needs for current and popular materials, information, education, self advancement, culture and entertainment.

Thanks to the continued generosity of the Friends, State Aid due to our certification, and $6,000 in materials funding from the Town, we are increasing acquisition plans for the following collections:


  1. Community Outreach/programming


In October we will:



  1. Fundraising



  1. Technology – access to high quality information technology





Account Acct # Start Balance Expen. To Date End Balance % Spent
Salaries - Full Time 5110 $78,926.00 $18,668.16 $60,257.84 23.65%
Salaries - Part Time 5111 $65,236.00 $14,592.72 $50,643.28 22.37%
Longevity 5150 $850.00
$850.00 0.00%
Electricity 5211 $16,756.00 $4,027.53 $12,728.47 24.04%
Heating Fuel 5212 $8,543.00 $142.70 $8,400.30 1.67%
Trash 5232 $1,800.00
$1,800.00 0.00%
Water & Sewer 5231 $400.00
$400.00
R & M Miscellaneous 5240 $1,562.00 $916.50 $645.50 58.67%
Telephone 5341 $1,150.00 $368.16 $781.84 32.01%
Supplies * 5400 $10,001.00 $408.24 $9,592.76 4.08%
Postage 5343 $264.00 $264.00 $0.00 100.00%
OPS - (Minuteman bill) 5380 $22,664.00 $22,667.00 ($3.00) 100.01%
Media 5427 $1.00


Books 5521 $1.00


Travel 5710 $1.00


TOTAL - GENERAL FUND
$208,155.00 $62,055.01 $146,099.99 29.81%








Start Balance Expen. To Date Income to Date Account Bal
Memorial Donations ** 5400 $22,331.81 $10,380.80 $15,284.81 $27,235.82
Tuchinsky Fund Interest
$39,447.11

$39,447.11
Tuchinsky Fund Principal
$102,869.11
$79.08 $102,948.19
Library Restitution Fund 024-610-706-4773 $13,010.52 $129.95 $413.92 $13,294.49
Copier & Printer Rev. Fund 024-610-722-4840 $2,399.74
$251.40 $2,651.14
Meeting Room Rev. Fund 024-610-723-4840 $1,574.18
$105.00 $1,679.18
Free Public Library 2017 $3,500.63 $634.00
$2,866.63
TOTAL - OTHER FUNDS
$185,133.10 $11,144.75 $16,134.21 $190,122.56






* Per MUNIS - library had originally requested $1500 for supplies and an additional $13600 for R & M




** Includes Ancestry & Heritage Quest database subscriptions, & Medway's portion of the Minuteman's Overdrive purchases