Board of Library Trustees Meeting
May 3, 2011

7:00 p.m.


Medway Public Library


Attendees:

Trustees:

Carol Brown
MaryAnn Cabibbo, Vice Chair
Ed Duggan
Wendy Rowe, Chair

Citizens:

Chris Monahan, prospective Trustee (arrived 7:10)
Margaret Perkins, Assistant to the Director


Minutes:

  1. Approval of agenda
  2. Motion to approve agenda. MAC1, CB2, passed unanimously

  3. Secretary's Report (Feb 7 with BOS, April)
  4. deferred

  5. Citizens Speak
  6. Budget Report
  7. Will need to use Tuchinsky interest for subs to cover staff vacations while Lorie is out due to her mother's health.

  8. Director's Report
  9. Felicia submitted a Facilities Update report with quotes for cocoa mat replacement, carpet fix to prevent a bulging trip hazard, and also an HVAC repair requiring an emergency transfer.

    Motion to submit an emergency transfer for the HVAC repair (replacement of two units, approximately $20K). CB1, ED2, passed unanimously.

    Motion to spend approximately $999 to replace the entrance cocoa mats and $188 for the temporary carpet repair. MAC1, CB2, passed unanimously.

  10. Old Business
  11. New Business
  12. Fundraising
  13. Adjournment; next meeting June 7, 2011

Motion to adjourn (9:20), MAC1, CB2, passed unanimously


Account Acct # Start Balance Expen. To Date End Balance % Spent
Salaries - Full Time 5110 $78,926.00 $64,028.23 $14,897.77 81.12%
Salaries - Part Time 5111 $65,236.00 $52,773.40 $12,462.60 80.90%
Longevity 5150 $850.00 $850.00 $0.00 100.00%
Electricity 5211 $16,756.00 $11,013.75 $5,742.25 65.73%
Heating Fuel 5212 $8,543.00 $7,407.22 $1,135.78 86.71%
Trash 5232 $1,800.00 $817.09 $982.91 45.39%
Water & Sewer 5231 $400.00 $410.75 ($10.75) 102.69%
R & M Miscellaneous 5240 $1,562.00 $6,833.65 ($5,271.65) 437.49%
Telephone 5341 $1,150.00 $1,058.90 $91.10 92.08%
Supplies 5400 $10,001.00 $1,382.82 $8,618.18 13.83%
Postage 5343 $264.00 $264.00 $0.00 100.00%
OPS - (Minuteman bill) 5380 $22,664.00 $22,667.00 ($3.00) 100.01%
Media 5427 $1.00


Books 5521 $1.00


Travel 5710 $1.00


TOTAL - GENERAL FUND
$208,155.00 $169,506.81 $38,648.19 81.43%








Start Balance Expen. To Date Income to Date Account Bal
Memorial Donations 5400 $23,244.12 $27,091.02 $16,158.46 $12,311.56
Tuchinsky Fund Interest**
$39,447.11 $1,746.94 $1,094.81 $38,794.98
Tuchinsky Fund Principal
$102,869.11

$102,869.11
Library Restitution Fund* 024-610-706-4773 $13,195.47 $2,379.95 $1,125.20 $11,940.72
Copier & Printer Rev. Fund 024-610-722-4840 $2,399.74 $366.95 $801.73 $2,834.52
Meeting Room Rev. Fund 024-610-723-4840 $1,574.18
$390.00 $1,964.18
Free Public Library 2017 $3,500.63 $3,638.92 $8,642.23 $8,503.94
TOTAL - OTHER FUNDS
$186,230.36 $35,223.78 $28,212.43 $179,219.01






* small correction to Library Restitution Fund income




**$745.78 interest from FY10 returned to account in General Ledger





Facilities Update

Bobby McGee, (DPS Project Manager) has secured pricing information following a building walk through conducted on 10/4/10.The entire list will be provided for your information.

Immediate Priorities

We need your approval to move forward with the following:

Replace cocoa mats at both entrances $999.00

Repair bulging carpet around the front desk area (cut, re-stretch, re-glue, re-seam and seal all edges). This is a temporary solution only. $188.00

Replace 2 rooftop units that have broken heat exchangers. Cost $20,000. According to Keyes North Atlantic these units are 13 years old and near life expectancy. Dave D'Amico (DPS department) recommends that unit 3 and 4 be replaced. The department will apply for an emergency transfer of $20,000 from FinCom.

Thank you.