Board of Library Trustees Meeting
July 3, 2012

7:00 p.m.


Medway Public Library


Attendees:

Trustees:

Diane Burkhardt
Ed Duggan
Chris Monahan
William Roberts
Wendy Rowe

Citizens:

Margaret Perkins, Acting Director

  1. Approval of Agenda
  2. Motion to approve the agenda: WLR1, DB2 passed unanimously

  3. Secretary's Report
  4. Motion to approve the Secretary's report as amended: CM1, WLR2, passed unanimously

  5. Citizens Speak
  6. Budget Report (end of FY12, start of FY13)
  7. Director's Report
  8. Ed asked about the grounds. Weeds are taking over. Items weeded from Juvenile fiction are a particular problem, they've taken root and are growing like kudzu.

  9. Old Business
  10. New Business
  11. Special Programs, Fundraising, Sponsorships
  12. Adjournment; next meeting August 7
  13. Motion to adjourn (8:25): ED1, CM2, passed unanimously


Director's Report

Medway Public Library

Director’s Report

July 2, 2012



Building Maintenance

The new HVAC RTUs were installed on June 26th. The RTU’s were originally in the Capital Improvement Plan for FY13, but the Town was able to pay for them through the Save Energy grant. The cost was about $22,000.

Thanks to a generous donation, the Library now has a train table, which the children are enjoying immensely.

DPS freshened up the library sign above the door so that it looks like new again.

Staff

It has been difficult to staff the library with one full-time staff person out, but fortunately we have been able to manage thanks to the flexibility of the part-time staff and to Susan Allison, our sub.

The Town is now CORI checking new employees over 18 years old.

Overdrive

I signed up for the Overdrive Advantage program, which began July 1st. I will be ordering extra copies of popular titles soon.

At the last Membership meeting, the Directors voted to maintain level funding for Overdrive so that Minuteman can explore other options for the future, rather than increasing the funding as the Digital Media Committee requested. The Library will have to pay Minuteman about $2,956 for Overdrive for FY13.

Other

Now that the Treasurer’s office has transferred funds back into the bank account, I was able to reconcile the bank statement with the figures in MUNIS.

We have continued to receive bills from Verizon, in addition to bills (via Town Hall) from EarthLink for our new phone service. I checked with Richard Boucher, who investigated the issue. The Town Accountants office is now working on it. The only Verizon bills we should receive are those for the fax and the elevator phone.

-Margaret Perkins




Account Acct # Start Balance Expen. To Date End Balance % Spent
Salaries - Full Time 5110 $78,624.00 $83,807.61 ($5,183.61) 106.59%
Salaries - Part Time 5111 $66,692.00 $74,273.27 ($7,581.27) 111.37%
Longevity 5150 $850.00 $850.00 $0.00 100.00%
Electricity 5211 $21,500.00 $15,198.46 $6,301.54 70.69%
Heating Fuel 5212 $7,900.00 $4,541.63 $3,358.37 57.49%
Trash 5232 $1,683.00 $1,671.32 $11.68 99.31%
Water & Sewer 5231 $863.00 $305.85 $557.15 35.44%
Emergency Transfer
$17,640.00 $17,640.00 $0.00 100.00%
R & M Miscellaneous 5240 $5,784.00 $7,911.03 ($2,127.03) 136.77%
Telephone 5341 $1,500.00 $1,075.48 $424.52 71.70%
Supplies 5400 $1,600.00 $2,615.70 ($1,015.70) 163.48%
Postage 5343 $264.00 $323.11 ($59.11) 122.39%
OPS - (Minuteman bill) 5380 $22,707.00 $22,851.00 ($144.00) 100.63%
Media 5427

$0.00
Books 5521

$0.00
Travel 5710
$249.28 ($249.28)
TOTAL - GENERAL FUND
$227,607.00 $233,313.74 ($5,706.74) 102.51%
Retroactive salaries
$9,483.00


Automated Checkout

$4,000.00

Total Salaries
$155,649.00 $158,930.88 ($3,281.88) 102.11%
Total Non-salary expenses
$81,441.00 $74,382.86 $7,058.14 91.33%








Start Balance Expen. To Date Income to Date Account Bal
Memorial Donations 5400 $9,836.82 $31,820.96 $37,363.46 $15,379.32
Tuchinsky Fund Interest
$40,610.32 $179.76 $260.77 $40,691.33
Tuchinsky Fund Principal
$102,869.11

$102,869.11
Library Restitution Fund 024-610-706-4773 $10,389.75 $10,628.42 $1,045.28 $806.61
Copier & Printer Rev. Fund 024-610-722-4840 $2,958.53 $350.90 $1,158.65 $3,766.28
Meeting Room Rev. Fund 024-610-723-4840 $2,114.18 $331.98 $460.00 $2,242.20
Free Public Library 2017 $8,724.52 $8,282.90 $8,628.73 $9,070.35
TOTAL - OTHER FUNDS
$177,503.23 $51,594.92 $48,916.89 $174,825.20