Board of Library Trustees Meeting
November 6, 2012

7:00 p.m.


Medway Public Library


Attendees:

Trustees:

Carol Brown, Vice Chair
Diane Burkhardt
Ed Duggan
Chris Monahan
Wendy Rowe, Chair

Citizens:

Margaret Perkins, Acting Director
John Foresto, Selectman, BoS Liaison to the Library

  1. Approval of Agenda
  2. Motion to approve the agenda (CB1, CM2) passed unanimously

  3. Secretary's Report
  4. Deferred.

  5. Citizens Speak
  6. Selectman John Foresto identified himself as our liaison from the Board of Selectmen. He wanted to make sure we knew our capital plan should be submitted; Margaret said she'd already met with John Anderson of the CIPC who had called for a meeting.

    The HVAC work was paid for by a grant, so the money allocated for it is being repurposed. Margaret says there's been discussion regarding our need for a whole building dehumidifier. Our tech (including computers and a new copier) is in Rich Boucher's IT budget.

    The possibility of having loaner iPads and other eReaders (besides the few Overdrive-enabled Sonys we've planned) was discussed. John says we should ask Rich to include it in his IT budget request.

    John says we should tell him our needs and information and he'll advocate to the Board of Selectmen for us. He says there's over $2M in certified free cash this year, so it's a good year to ask for improvements. The budget doesn't get finalized until March.

    John says they got the TNT report with recommendations for town building energy savings, and he will email Wendy a copy of the report for distribution.

    Town Hall has their new surveillance equipment. We haven't heard anything about when we'll get ours.

  7. Budget Report
  8. Director's Report
  9. Margaret says one of the employees who went to the NELA conference described it as "inspirational."

    Baby Lapsit will continue instead of stopping after the initial six weeks. It is very inexpensive, and the people coming said they would like it to continue. Margaret says baby/toddler story time is the most-requested program. The program is run while the Library is closed, since that's when Amy is available (she works for Framingham Library).

  10. Old Business
  11. New Business
  12. Special Programs, Fundraising, Sponsorships
  13. Adjournment; next meeting December 4
  14. Motion to adjourn (9:23): (CM1, CB2) passed unanimously.


Director's Report

Medway Public Library

Director's Report

October 31, 2012

Staff

We are looking forward to having Andy Busa, the new Community Area Steward, start on Tuesday, November 13th.

On the Tuesday after the storm, Wendy opened up the library at 9:00 for power, water, and computer use only. Five patrons came in before the normal opening time of 2:00 pm. Minuteman was down all day, so there was no access to the catalog, and staff could only check books out to patrons who had library cards with them.


On one occasion, no staff members were available to meet delivery, so I took the outgoing boxes to Holliston, and asked to have the incoming boxes dropped off there. Bill generously picked them up on his way by, and brought them to the Medway Library.

 

Three staff members, Katherine, Tammy, and I, were able to attend the New England Library Association Conference, thanks to a generous donation by a benefactor who wishes to remain anonymous, and to the Friends of the Holliston Public Library. Programs I attended included: Three Perspectives on Lending E-books, The Trouble with E-books, Flexible Technology Instruction in the Public Library, Money Smart Week @ Your Library, Fundamentals of Genealogy, Compassion in Libraries, Rethinking Libraries: A New Model for a New World, and an author luncheon with Dennis Lehane.


Katherine and I attended an informative presentation by Marshall Breeding, The Next Generation of Library Automation and Discovery: Key Issues and Trends, sponsored by the Minuteman Library Network.



Programs

The six week Baby and Toddler Lap Sit program with Amy Kaufman has been very successful. In response to requests from parents, we will continue the program weekly through the spring.

I am planning the following programs:

Writing in the Middle: How to Improve and Enjoy the Process of Writing in Grades 4 to 9 presented by Ed McCarthy, Director of the Writing Program at St. Sebastian's School, and a Teacher-Consultant with the National Writing Project. This program is for middle school students and their parents.

It's Not About the Hike, presented by the author, Nancy Sporborg, and Pat Piper, scheduled for February 26th. Nancy and Pat climbed the 67 tallest mountains in New Hampshire, and their inspirational presentation has been extremely well-received.

It's a Mystery to Me, presented by a panel of three local authors affiliated with Sisters in Crime New England.

Building Maintenance

During the past few weeks, there have been many serious plumbing problems, with each of the toilets. Three of the toilets have overflowed. I asked DPS to send a plumber to diagnose and fix the problems. The plumber removed seals on the bottom of two of the toilets that he said were narrowing the drain. He does not think the main drain lines are clogged. He confirmed that the toilets do not flush very strongly. Pressure assisted toilets that are more suitable for public use are available, and we have received a cost estimate. I would strongly recommend that we purchase pressure-assisted toilets.

I met with Thomas Anderson of the Capital Improvement Planning Committee to discuss the library's capital improvement requests and to tour the library to examine the issues. He suggested submitting a capital improvement request for eventual installation of a central dehumidifier on the lower level. DPS has provided us with estimates for repairing the walkway in front of the library, repairing the front wall masonry, and replacing the carpet.


I met with Richard Boucher and his new tech to discuss the installation of the new computers. They will replace the current staff and patron computers, add two more patron computers upstairs as well as 3-4 in the lounge, and most likely will add one in the new conference room. The will also install one of our printers in the lounge. Installation should start shortly, and will be completed before the end of the calendar year..

Other

I submitted the Financial Report for the Massachusetts Board of Library Commissioners.

Lorie is coordinating monthly displays, with each staff member taking one or more months. Diane Burkhardt has generously offered to provide decorations for the less artistically confident among the staff.


The Bedford Public Library provides tote bags that patrons can check out and take home, and I suggested doing the same thing with Medway 300 bags. They will soon be cataloged and available for checkout.



-Margaret Perkins






Budget Report

Account Acct # Start Balance Expen. To Date End Balance % Spent
Salaries - Full Time 5110 $82,173.00 $25,284.03 $56,888.97 30.77%
Salaries - Part Time 5111 $70,845.00 $24,562.98 $46,282.02 34.67%
Longevity 5150 $1,350.00 $1,050.00 $300.00 77.78%
Electricity 5211 $19,956.00 $6,652.19 $13,303.81 33.33%
Heating Fuel 5212 $7,900.00 $233.15 $7,666.85 2.95%
Trash 5232 $880.00 $835.66 $44.34 94.96%
Water & Sewer 5231 $1,717.00 $128.08 $1,588.92 7.46%
R & M Miscellaneous 5240 $5,411.00 $777.00 $4,634.00 14.36%
Telephone 5341 $1,300.00 $344.55 $955.45 26.50%
Supplies 5400 $1,600.00 $780.51 $819.49 48.78%
Postage 5343 $264.00 $264.00 $0.00 100.00%
OPS - (Minuteman bill) 5380 $23,222.00 $23,222.00 $0.00 100.00%
Travel 5710

$0.00

TOTAL - GENERAL FUND
$216,618.00 $84,134.15 $132,483.85 38.84%







TM: Books and Materials 5521 $20,000.00 $6,963.64 $13,036.36 34.82%
TM: Library Initiatives 5200 $23,150.00 $1,252.56 $21,897.44 5.41%
















Start Balance Expen. To Date Income to Date Account Bal
Memorial Donations * 5400 $18,389.74 $7,772.18 $488.56 $11,106.12
Tuchinsky Fund Interest
$40,894.62
$72.20 $40,966.82
Tuchinsky Fund Principal
$102,869.11

$102,869.11
Library Restitution Fund 024-610-706-4773 $806.61 $6.95 $766.12 $1,565.78
Copier & Printer Rev. Fund 024-610-722-4840 $3,766.28
$557.55 $4,323.83
Meeting Room Rev. Fund 024-610-723-4840 $2,242.20 $496.44 $25.00 $1,770.76
Free Public Library 2017 $9,070.35 $4,135.40
$4,934.95
TOTAL - OTHER FUNDS
$178,038.91 $12,410.97 $1,909.43 $167,537.37