Board of Library Trustees Meeting
March 5, 2013

7:00 p.m.


Medway Public Library


Attendees:

Trustees:

Carol Brown, Vice Chair
Diane Burkhardt
Ed Duggan
Chris Monahan
Wendy Rowe, Chair

Citizens:

Margaret Perkins, Acting Director

  1. Approval of Agenda
  2. Motion to approve agenda: CB1, CM2, passed unanimously

  3. Secretary's Report
  4. Motion to approve Feb 5 report as amended: CB1, DB2, passed unanimously

  5. Citizens Speak
  6. Budget Report
  7. Director's Report
  8. The program "It's Not About the Hike" got rave reviews and 70 attendees. We're still receiving compliments about it.

  9. Old Business
  10. New Business
  11. Special Programs, Fundraising, Sponsorships
  12. Adjournment; next meeting April 2
  13. Motion to adjourn: ED1, CB2, passed unanimously. 9:04PM


Medway Public Library

Director's Report

March 3, 2013

Staff

Bill Hoffman announced his retirement. His last day will be March 8th. We would like to thank him for his many years of dedicated service to the library.

Another staff member will be out due to illness for several weeks. Three staff members from the Holliston Public Library have expressed interest in substituting at the Medway Public Library, and I am hoping to hire them soon.


Budget

MUNIS has been updated with the current FY14 budget figures. I have made a couple of edits to the accompanying text.


Programs

The adult/family program, It's Not about the Hike, was a huge success. Approximately 70 people attended. The audience loved it, and several people asked me if we offer similar programs regularly.

About 50 children and 15 adults had a wonderful time at the yarn doll workshop during February school vacation.

I gave a tour of the library, which included a scavenger hunt, to a group of Cub Scouts working on their "Books, books, books" achievement.

The Rye Straw workshop for adults and children from 6th grade up will be held on March 14th.

We will have a NASAScience4Girls and their Families program on March 20th, with a presenter from NOVA at WGBH, for Women’s History Month. The Sisters in Crime author panel on writing mystery novels is coming up on March 26th.

David Brownell from the Medway Energy Committee contacted me to talk about a contribution of books on energy conservation, and possibly a presentation on a related topic. These will be greatly appreciated by our patrons.


Technology


Ryan Kennedy (Town IT Department) finished installing the patron computers upstairs and in the lounge. I discovered that the computer in the Cole Room did not have a wireless adapter, and requested one from Richard Boucher, since apparently the distance is too great for them to run Ethernet cable. They plan to add a wireless access point, since Internet access in the Cole Room is poor.

The computer/projector setup in the Cole Room is still having problems. The screen does not descend reliably unless the whole setup is turned on. Last week, Friends Co-Chair Diane Busa, Chris Monahan and I spent quite a while trying to figure out why the computer and the projector were not communicating. After a phone call with Richard Boucher and after some trial and error, power-cycling one of the boxes fixed the problem -- fortunately with several minutes to spare before a presentation to a group from the schools was due to commence. I am going to train the staff, who are understandably not yet very comfortable with providing patron support for the equipment, on its idiosyncrasies -- at least the ones I have encountered so far.


Building Maintenance

We have added signage alerting the patrons to presence of security cameras.


Statistics

Medway added 52 new patrons in January, more than did Holliston, Medfield, or Millis.

We are number 8 in the network in percent increase in circulation from FY11 to FY12, out of 35 public libraries. Only 11 libraries had an increase.


-Margaret Perkins




Budget Report

Account Acct # Start Balance Expen. To Date End Balance % Spent
Salaries - Full Time 5110 $82,173.00 $57,178.78 $24,994.22 69.58%
Salaries - Part Time 5111 $70,845.00 $55,232.08 $15,612.92 77.96%
Longevity 5150 $1,350.00 $1,350.00 $0.00 100.00%
Electricity 5211 $19,956.00 $12,040.01 $7,915.99 60.33%
Heating Fuel 5212 $7,900.00 $3,582.13 $4,317.87 45.34%
Trash 5232 $1,717.00 $835.66 $881.34 48.67%
Water & Sewer 5231 $880.00 $128.08 $751.92 14.55%
R & M Miscellaneous 5240 $5,411.00 $7,577.95 ($2,166.95) 140.05%
Telephone 5341 $1,300.00 $713.59 $586.41 54.89%
Supplies 5400 $1,600.00 $1,764.32 ($164.32) 110.27%
Postage 5343 $264.00 $264.00 $0.00 100.00%
OPS - (Minuteman bill) 5380 $23,222.00 $23,222.00 $0.00 100.00%
Travel 5710
$98.79 ($98.79)

TOTAL - GENERAL FUND
$216,618.00 $163,987.39 $52,630.61 75.70%







TM: Books and Materials 5521 $20,000.00 $14,207.73 $5,792.27 71.04%
TM: Library Initiatives 5200 $23,150.00 $4,856.66 $18,293.34 20.98%
















Start Balance Expen. To Date Income to Date Account Bal
Memorial Donations 5400 $18,389.74 $10,154.13 $1,466.36 $9,701.97
Tuchinsky Fund Interest
$40,894.62
$168.68 $41,063.30
Tuchinsky Fund Principal
$102,869.11

$102,869.11
Library Restitution Fund 024-610-706-4773 $806.61 $450.23 $1,073.26 $1,429.64
Copier & Printer Rev. Fund 024-610-722-4840 $3,766.28 $726.00 $975.25 $4,015.53
Meeting Room Rev. Fund 024-610-723-4840 $2,242.20 $496.44 $195.00 $1,940.76
Free Public Library 2017 $9,070.35 $6,984.89 $5,011.53 $7,096.99
TOTAL - OTHER FUNDS
$178,038.91 $18,811.69 $8,890.08 $168,117.30