Board of Library Trustees Meeting
May 7, 2013

7:00 p.m.


Medway Public Library


Attendees:

Trustees:

Carol Brown, Vice Chair
Diane Burkhardt
Ed Duggan
Chris Monahan
Wendy Rowe, Chair

Citizens:

Margaret Perkins, Acting Director
Bill Hoffman (7-7:10)

  1. Approval of Agenda
  2. Motion to approve agenda, with the addition of Bill Hoffman's presentation: CB1, CM2, passed unanimously.

  3. Secretary's Report
  4. Motion to approve April 2 report with corrections: CM1, CB2, passed unanimously.

  5. Citizens Speak
  6. Budget Report
  7. Director's Report
  8. The new receipt printers now tear; it was a software fix.

    Ed says he and his wife couldn't read a magazine on Zinio. He tried on his desktop and only got a little at a time. Margaret plans to do a Zinio training session for the public. Ed plans to attend.

  9. Old Business
  10. New Business
  11. Special Programs, Fundraising, Sponsorships
  12. Motion to thank Bill Roberts for his many years of service and his stimulating and adventurous meeting minutes: CB1, ED2, passed unanimously.

    Ed went to the Community Preservation meeting for a presentation by the group that wants the Town to purchase the old Cole Library. They didn't have much success.

    Ed went to a Library Director hiring seminar. It wasn't really about anyone in our situation. And no-one there ever heard of a Library Director in a union.

    Wendy reported that Lorna Noguiera and several actors performed Lorna's adaptation of Moby Dick. Wendy says it was very good, but few people attended. Lorna had said she was willing to do it just for the experience, but Wendy thought it was so good that she deserves pay for it. The Trustees thought it would be good to have her do it again, filmed for Cable broadcast while being performed for an audience at the Library, and that if she does it again we should pursue a payment of about $250 from program or Medway Cable funds. Wendy will discuss this with Lorna.

  13. Adjournment; next meeting June 4
  14. Motion to adjourn: ED1, CB2, passed unanimously. 8:46PM


Medway Public Library

Director's Report

May 6, 2013



Staff

Thanks to the regular staff and the substitutes for their flexibility, which has made it possible to cover the circulation desk and maintain a high level of service to our patrons.


I am working on resolving issues with payroll -- leave accruals in Novatime do not match amounts on paystubs, and some employees have not been paid for all of their hours entered in Novatime.


Budget

I talked with Sue Ellis, and later met with Suzanne Kennedy, Melanie Phillips, and Karen Kisty to discuss the Selectmen's budget recommendations and staffing.


The DPS came to an agreement with Direct Energy, saving the Library approximately $1,000. The Town is no longer contracting with Direct Energy.


Programs

Ted Burbank will present a program on May 9th on lowering or eliminating heating and utility bills, as he has done for his home in Millis.


May is Dog Bite Prevention month. On May 29th, Pat Gipps will present a program for parents and their children on how to read canine body language and prevent dog bites.


During the past month, the Library has received several unique inquiries from the community about possible programs and activities. The meeting rooms are booked almost every night this month. My favorite comment from a patron was, "The Library has become so interesting!"


Technology

Ryan from the IT Department has installed the new staff computers and receipt printers. We are having some issues with the receipt printers not cutting the slips -- III (the Library System software company) is working on this problem. One of the new patron computers is not currently working, but there are always enough available computers.


Twenty-eight Zinio magazines were checked out during April. I plan to offer a "Zinio Night" during the next month.


Several patrons, with a variety of devices, have come in for help with downloading eBooks. The new Overdrive interface is simpler to use, but not consistently intuitive.


Plymouth Rocket offered to include EventKeeper with our new subscription to the room booking software. Staff have been entering all the existing room bookings into the system, as well as new bookings.

Meetings

During the Minuteman Board of Directors conference call, we discussed the pricing of Freegal, which provides music downloads. The cost appears prohibitive for many small libraries, and patrons are limited to three downloads per week.


-Margaret Perkins


Budget Report

4/30/2013





Account Acct # Start Balance Expen. To Date End Balance % Spent Current Month Expend.
Salaries - Full Time 5110 $82,173.00 $69,993.74 $12,179.26 85.18% $3,573.68
Salaries - Part Time 5111 $70,845.00 $69,945.90 $899.10 98.73% $7,543.58
Longevity 5150 $1,350.00 $1,350.00 $0.00 100.00% $0.00
Electricity 5211 $19,956.00 $16,347.96 $3,608.04 81.92% $3,661.40
Heating Fuel 5212 $7,900.00 $5,621.38 $2,278.62 71.16% $911.84
Trash 5232 $1,717.00 $1,122.73 $594.27 65.39% $287.07
Water & Sewer 5231 $880.00 $252.98 $627.02 28.75% $124.90
R & M Miscellaneous 5240 $5,411.00 $9,827.45 ($4,416.45) 181.62% $350.00
Telephone 5341 $1,300.00 $836.44 $463.56 64.34% $95.25
Supplies 5400 $1,600.00 $1,953.48 ($353.48) 122.09% $42.88
Postage 5343 $264.00 $264.00 $0.00 100.00% $0.00
OPS - (Minuteman bill) 5380 $23,222.00 $23,222.00 $0.00 100.00% $0.00
Travel 5710
$98.79 ($98.79)
$0.00
TOTAL - GENERAL FUND
$216,618.00 $200,836.85 $15,781.15 92.71% $16,590.60







TM: Books and Materials 5521 $20,000.00 $19,954.14 $45.86 99.77% $4,252.39
TM: Library Initiatives 5200 $23,150.00 $19,345.79 $3,804.21 83.57% $423.61
TOTAL - TM
$43,150.00 $39,299.93 $3,850.07 91.08% $4,676.00









Start Balance Expen. To Date Income to Date Account Bal Current Month Net
Memorial Donations* 5400 $18,389.74 $16,838.15 $1,606.50 $3,158.09 ($5,133.20)
Tuchinsky Fund Interest
$40,894.62
$214.96 $41,109.58 $24.32
Tuchinsky Fund Principal
$102,869.11

$102,869.11 $0.00
Library Restitution Fund 706-4773 $806.61 $457.18 $1,253.47 $1,602.90 $118.27
Copier & Printer Rev. Fund 722-4840 $3,766.28 $726.00 $1,382.34 $4,422.62 $265.09
Meeting Room Rev. Fund 723-4840 $2,242.20 $496.44 $690.00 $2,435.76 $345.00
Free Public Library 2017 $9,070.35 $8,220.89 $10,023.06 $10,872.52 $3,775.53
TOTAL - OTHER FUNDS
$178,038.91 $26,738.66 $15,170.33 $166,470.58 ($604.99)







*Memorial Donations income to date corrected after reconciliation